Please download the appropriate submission template
After completing the appropriate submission template, please go to the SUBMISSIONS PAGE and follow the steps to upload your paper.
If you have any queries regarding the process please contact the Managing Editor, Bridget Sheppard: bridget@veterinaryevidence.org
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Registration and login are required to submit items online and to check the status of current submissions.
Article Preparation and Submission guidelines for authors of Veterinary Evidence:
Papers should be written using UK English.
Please read the journal's Focus and Scope to ensure the relevance of your paper.
Templates
All papers written for Veterinary Evidence are done so using templates. This makes writing your paper as simple as possible, as each section of the template is clearly explained.
Please download the relevant template to begin your writing process.
Authorship criteria
All authors listed must meet the following four criteria recommended by the International Committee of Medical Journal Editors (ICMJE):
More information can be accessed on the ICMJE website. Where all criteria are not met, individuals should be acknowledged in an acknowledgements section at the end of the main text.
Images and copyright
It is the responsibility of the authors to ensure they have acquired the necessary permissions to use figures, images or extracts from previously published articles.
All material must be properly referenced and authors must have written consent of the copyright holder (this may be the publisher rather than the author). This includes the author’s own previously published material, where the author is not the copyright holder.
Knowledge Summary: Guidance for writing the Clinical Bottom Line
Within the Knowledge Summary template you will be asked for a clinical bottom line. The following guidance will help you to write this section:
The strength of evidence provided by a study type is dependent upon the clinical question being addressed as indicated in Table 1. It is also dependent upon how well the study was designed and implemented. Factors to be considered in the study design may include the sample size, bias, blinding, control of variables, appropriate use of statistical tests, the power of the study, the accuracy and precision of any measurements made, the sample population and other components that may reduce the strength of evidence provided by the study.
When composing the clinical bottom line it is important that the strength of the body evidence provided by the studies is assessed and categorised according to Table 2 below. The outcomes from the studies should then be clearly stated. Conclusions and additional comments based upon the strength of evidence and the outcomes reported should then be made.
Table 1: Level of evidence table, adapted from the Oxford Centre for Evidence-Based Medicine’s levels of evidence
Level of evidence | Clinical question being addressed | |||||
Treatment | Prognosis | Risk | Diagnosis | Prevalence | Incidence | |
1 (most robust) | Systematic review and meta-analysis | Systematic review and meta-analysis | Systematic review and meta-analysis | Systematic review and meta-analysis | Systematic review and meta-analysis | Systematic review and meta-analysis |
2 | Randomised controlled trial | Cohort study | Cohort study | Diagnostic test evaluation study | Cross-sectional study | Cohort study |
3 | Cohort study | – | Case-control study | – | – | – |
4 | Case report or case study | Case report or case study | Case report or case study | Case report or case study | Case report or case study | Case report or case study |
5 (least robust) | Opinion consensus | Opinion consensus | Opinion consensus | Opinion consensus | Opinion consensus | Opinion consensus |
Rees Gwen (2019) Addressing the evidence gap: new techniques to solve an old problem Vet. Rec. 184,11, p346-347 doi: 10.1136/vr.l914
Table 2: Significance of the four levels of evidence
Strength of evidence provided by the study designs | Definition |
Strong | High level of confidence that the estimate of the effect reported by the studies lies close to the true effect. |
Moderate | Moderate confidence that the estimate of effect reported by the studies lies close to the true effect. |
Weak | Limited confidence that the estimate of effect reported by the studies lies close to the true effect. Additional appropriate studies are required. |
Zero | No studies available. |
Modified from: Balshem H, Helfand M, Schünemann HJ, et al. (April 2011). "GRADE guidelines: 3. Rating the quality of evidence". J Clin Epidemiol. 64 (4): 401-6. doi:10.1016/j.jclinepi.2010.07.015. PMID 21208779.
You will be asked to fill in the below section within the Knowledge Summary template:
Clinical bottom line
Question (In PICO format) Clinical bottom line
Disclaimer A knowledge summary provides a summary of the best current evidence based upon the search functions and databases used according to the author’s opinion. |
Based on the above guidance a fictitious example would be:
Question In spayed bitches, is there a higher incidence of urinary incontinence than in un-spayed bitches? Clinical bottom line · The category of research question was treatment/prognosis/risk/diagnosis/prevalence/incidence Risk · The number and type of study designs reviewed were….. Five cohort studies were identified involving 800 spayed bitches and 500 un-spayed bitches · The strength of evidence provided by the study designs and implementation is zero/weak/moderate/strong.. Strong · The outcomes reported were…… In spayed bitches, there is a statistically significant higher incidence of urinary incontinence in spayed bitches compared to un-spayed bitches. The range of the differences in incidence was 5-10% in spayed bitches and 1-2 % in un-spayed bitches · In view of the strength of evidence and the outcomes from the studies the following conclusion is made……… Owners should be informed of the increased relative risk of incontinence (5 times) following ovario-hysterectomy but should also be informed of the relatively low absolute risk (5-10%) Disclaimer A Knowledge Summary provides a summary of the best current evidence based upon the search functions and databases used according to the author’s opinion. |
Ethical responsibilities of authors
Templates
Everything written for Veterinary Evidence is done so using templates. This makes writing your paper as simple as possible, as each section of the template is clearly explained.
Please download the relevant template to begin your writing process.
Adding, removing or changing the author order
The editorial office must be made aware of any changes to the author list at proof stage. The corresponding author must contact the editorial office and state why the change is taking place and provide written confirmation from all authors, including the author(s) being added/removed, that they agree with the change. The corresponding author must also confirm that all authors meet the four ICMJE criteria detailed above.
ORCID
ORCID is a system of identification for authors. An ORCID identifier is unique to an individual and acts as a persistent digital identifier to ensure that authors (particularly those with relatively common names) can be distinguished and their work properly attributed.
Our submission system supports ORCID, allowing authors to enter their unique identifier.
Conflict of interest
Declaring a conflict of interest
Veterinary Evidence strives to uphold the principles of best practice in scholarly publishing. We therefore aim to be transparent when it comes to any conflicts of interest that may arise during the publication process.
To make the best decision on how to proceed with a submission or peer-review process, Veterinary Evidence asks authors, reviewers and Editors to declare any competing interests, so that Veterinary Evidence can make informed decisions regarding submissions and reviews.
What is a conflict of interest?
The International Committee of Medical Journal Editors (ICMJE) states that:
The potential for conflicts of interest can exist whether or not an individual believes that the relationship affects his or her scientific judgment. Financial relationships (such as employment, consultancies, stock ownership, honoraria, paid expert testimony) are the most easily identifiable conflicts of interest and the most likely to undermine the credibility of the journal, the authors, and of science itself. However, conflicts can occur for other reasons, such as personal relationships, academic competition, and intellectual passion.
Authors, reviewers and Editors should therefore ask themselves if there is anything that may bias their judgement when performing the task required of them and to state this within their declaration of interest.
All disclosures of potential conflicts of interest are reviewed by the Editor in order to determine whether there is any potential for bias.
Declaring conflicts of interest: Authors
Potential conflicts of interest must be declared. These include relevant financial, personal, political or intellectual interests that may bias the work, as well as disclosing:
Authors are required to fill in the conflict of interest section within the article submission template (there is a link in this section of the submission template to this policy), as well as within the submission system for every author. The corresponding author must ensure that all authors have been asked to disclose any conflicts of interest.
Authors can provide names, affiliations and contact details of potential reviewers. Suggested reviewers will be used at the Editor’s discretion, and if the reviewers contact details can be verified from an independent source.
All disclosures of potential conflicts of interest made by authors are reviewed by the Editor in order to determine whether there is any potential for bias.
For our full conflict of interest policy please see:
https://veterinaryevidence.org/index.php/ve/about/editorialPolicies#custom-2
Open Access Policy
Veterinary Evidence is an online only, open access journal which publishes continuously. Accepted articles are made open access immediately upon publication on the principle that making research freely available to the public supports a greater global exchange of knowledge.
This means all content published within Veterinary Evidence can be read by anyone, anywhere for free.
Users are allowed to read, download, copy, distribute, print, search, or link to the full texts of the articles, or use them for any other lawful purpose, without asking prior permission from the publisher or the author. The content must be credited appropriately. In all cases, the requirement to link to the journal's website is designed to protect the integrity and authenticity of the scientific record.
License
All content published in the Veterinary Evidence journal is done so under a CC-BY license.
CC-BY 4.0: This license allows others to copy and redistribute the material in any medium or format. Remix, transform, and build upon the material for any purpose, even commercially.
Copyright and Author’s rights
Authors (or their employers) retain copyright in their work.
Upon submitting their article authors are asked to sign a declaration agreement and a non-exclusive license to publish. Authors retain the copyright of their article and retain publishing rights.
By signing the non-exclusive license to publish, the author gives RCVS Knowledge permission to edit, adapt, translate, publish, reproduce, distribute and display the article in printed, electronic or any other medium and format whether now known or yet to be developed.
Self-Archiving Policy
Authors are free to deposit the pre-print, post-print and publisher’s version/PDF to their institution's repositories or personal websites immediately on publication.
Attribution must be made. Doing so protects the integrity and authenticity of the scientific record.
Veterinary Evidence is registered with the database SHERPA/RoMEO.
Authors can archive pre-print (ie pre-refereeing)
Authors can archive post-print (ie final draft post-refereeing)
Authors can archive publisher's version/PDF
Publication fees
It is free to publish in and read Veterinary Evidence.
There are no submission fees or article processing charges (APCs). All articles undergo a thorough open peer-review process, and accepted articles are published open access immediately upon publication.
Submission system
Everything written for Veterinary Evidence is done so using our templates. This makes writing your paper as simple as possible, as each section is clearly explained.
Once you have filled in your template please register, login and submit your paper to the Veterinary Evidence journal via the online submission system.
Submission checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines:
Withdrawing a paper
Author’s may request to withdraw a paper from the process, however, we ask authors to please consider the amount of time that editors and reviewers will have spent on the submission. Authors should discuss with us any reasons they may have for considering withdrawal, as we would like to do all we can to avoid the withdrawal of a paper and to prevent editorial/reviewer time to be wasted.
If authors decide to withdraw a paper they should provide the editorial office with an explicit request to remove the manuscript from the system no later than after the first round of peer review. This letter should be signed by all authors and it should detail the reasons for withdrawal.
Veterinary Evidence may consider withdrawing a paper from the submission process if there is evidence of misconduct. The outcome will be informed by COPE guidance. For more information please see our Handling Misconduct policy.
Post submission
After submitting your paper it will be screened by the Editor-in-chief to ensure it fits within the Focus and Scope of Veterinary Evidence. If so, your paper will then be assigned to an Associate Editor who will manage the peer-review process. Your paper will be sent to experts in the same field of research for their evaluation.
Once your paper has been peer-reviewed the Editor will then decide whether it should be revised, accepted or rejected. You will be sent the reviewer comments along with the editorial decision. Final decisions are made by the Editor-in-chief.
Revisions required
Where revisions are required, instructions will be emailed to you along with the editors' and reviewers’ comments. Once your revision has been uploaded it will undergo round 2 of the peer-review process, where the same reviewers will give their recommendation for your revised paper.
Acceptance
All accepted submissions are copyedited by our in-house editors. This stage is vital as it ensures that language is clear and precise and that the structure of the paper is logical and free of any ambiguities or anomalies. Along with other queries, authors may be required to provide further detail within their paper or rewrite sections of text for clarity. The paper is then proofread to ensure there are no grammatical or production errors.
This proof will then be sent to you to review the copyeditor’s queries. This is also your opportunity to make any edits you feel are necessary to your paper. The paper will not be published until this quality control step is completed.
For multi-author papers we recommend that all authors check and correct the proof, but request that a single set of corrections is coordinated by the corresponding author.
Rejection
Knowledge Summaries and articles published in Veterinary Evidence undergo a thorough peer-review process where a minimum of two referees review each paper. The Associate Editor makes a recommendation to the Editor-in-chief, who makes the overall decision. Veterinary Evidence aims to provide a fair and objective critique of papers. (For more information on the review process please see our reviewer guidelines).
If your paper has been rejected it may be because:
If you feel your paper has been unfairly rejected by Veterinary Evidence then you can appeal the decision. Please see our appeals process for more information.
Before publication
Once accepted, your paper will then be typeset and finalised for publication. If you would like to see the final version before publication please request this at the copyediting stage.
For guidance throughout any stage of the publication process please contact the Editorial Office.
Peer review process
Manuscripts submitted to Veterinary Evidence undergo an open peer-review process and are sent to a minimum of two reviewers. The names of the reviewers are published alongside the paper with the aim that this will encourage an unbiased and transparent critique of papers.
The Editor shall ensure that the peer review process is fair, unbiased, and timely. Reviewers are invited to review only if they have suitable expertise in the relevant field.
Authors can provide names, affiliations and contact details of potential reviewers. Suggested reviewers will be used at the editor’s discretion, and if their contact details can be verified from an independent source.
All disclosures of potential conflicts of interest made by reviewers are reviewed by the Editor in order to determine whether there is any potential for bias.
Disagreeing with reviewer comments
When revising your manuscript:
Use track changes and address all points raised by the editor and reviewers within your revision.
If you strongly disagree with a reviewer comment you should provide a polite and scientific rebuttal as to why.
If reviewer comments are conflicting:
Contact us for clarification; in some cases the Editor will prioritise which comments to follow.
Alternatively, follow the comment that most aptly reflects what you wish to convey in your paper. State your decision to go with a comment over the other clearly, logically, and objectively. Your comments will be sent to the reviewer along with your revision for their consideration.
The final decision rests with the Editor-in-chief.
Acceptance
All accepted submissions are copyedited by our in-house editors. This stage is vital as it ensures that language is clear and precise and that the structure of the paper is logical and free of any ambiguities or anomalies. Along with other queries, authors may be required to provide further detail within their paper or rewrite sections of text for clarity. The paper is then proofread to ensure there are no grammatical or production errors.
This proof will then be sent to you to review the copyeditor’s queries. This is also your opportunity to make any edits you feel are necessary to your paper. The paper will not be published until this quality control step is completed.
For multi-author papers we recommend that all authors check and correct the proof, but request that a single set of corrections is coordinated by the corresponding author.
Before publication
Your paper will then be typeset and finalised for publication. If you would like to see the final version before publication please request this at the copyediting stage.
For guidance throughout any stage of the publication process please contact the Editorial Office.
Frequency
Veterinary Evidence publishes content using a continuous publication model. A new online issue will become available every quarter (March, June, September, December) and articles will publish directly into the current issue. Instead of page numbers each paper has an article ID that is related to its digital object identifier (DOI) number – making everything citable upon publication. At the end of each quarter, the respective issue will close.
Continuous publication allows Veterinary Evidence to have a fast and efficient turn-around time; authors won’t have to wait for the next available issue in order to get their work published. It enables content to be available to the veterinary community quickly; allowing readers to download, share and put their findings into practice.
Audio Summaries
Upon acceptance of your paper we will contact you with the request for your Audio Summary.
An Audio Summary is a 3 minute overview of your Knowledge Summary or Article. The purpose of it is to help listeners easily digest the main points of the paper in order to implement the findings into practice.
See below for some example points to help structure your Knowledge Summary audio clip:
Please feel free to adapt it as you see fit, but ensure the clip is no longer than 3 minutes.
After publication your paper can be promoted in various ways by RCVS Knowledge and by you, the author. All papers are made open access immediately upon publication, so papers can be shared widely.
Social Networking – You can use social networking sites such as Twitter, LinkedIn and Facebook to promote and share your paper. When sharing your paper always link it to the published version on Veterinary Evidence. Follow RCVS Knowledge on Twitter and Facebook to receive updates of latest published papers.
Conferences – talk about your article at relevant conferences or meetings that you attend.
Email signature – use your email signature to tell people about your paper by adding a short abstract/title and link to the online version of the article at the bottom of your signature.
Department website or personal webpage – use your staff profile entry on your department website, or your personal webpage, to add information about your involvement with the journal and link directly to your article or the issue’s table of contents.
For more information please read the journal’s Editorial Policies.
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
Veterinary Evidence uses the Creative Commons copyright Creative Commons Attribution 4.0 International License. That means users are free to copy and redistribute the material in any medium or format. Remix, transform, and build upon the material for any purpose, even commercially - with the appropriate citation.
The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.
© 2019 RCVS Knowledge
© Authors retain the copyright of their article and retain publishing rights. Find out more
Veterinary Evidence and EBVM Network are RCVS Knowledge initiatives. For more information please contact us at editor@veterinaryevidence.org.
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For guidance to authors researching and writing knowledge summaries. The Veterinary Evidence Handbook For Writing Knowledge Summaries is a living document that is updated regularly with feedback from users, reflecting advances in methodology and the application of evidence-based practice.
